The average office worker wastes 2.5 hours daily switching between apps and tools. IncrediTools cuts that time in half by housing all your productivity needs in one platform. Remote teams and busy professionals choose this software suite to escape the chaos of managing multiple subscriptions.
Does IncrediTools deliver on its bold claims? We tested this productivity platform for several months to help you decide if it fits your workflow.
What Makes IncrediTools Different from Other Productivity Suites
IncrediTools combines project management, communication tools, file storage, and automation in one package. Most platforms focus on one area—this software suite covers task tracking to team collaboration.
The platform houses eight core applications that integrate smoothly. Create a project in the task manager, share files through cloud storage, and chat with team members without switching interfaces.
The smart integration system sets IncrediTools apart. Update a task, and the system notifies relevant team members through their preferred communication channel. This automation eliminates hours of manual work weekly.
Core Features That Make Teams More Productive
1. Project Management Made Simple
The task management tool creates projects, assigns team members, and tracks progress in real-time. View work through kanban boards, calendar layouts, or simple lists. The drag-and-drop interface moves tasks between stages instantly.
Built-in time tracking shows exactly how long tasks take. This data helps you plan future projects accurately and spot workflow bottlenecks.
2. Team Communication Without the Chaos
The messaging system merges instant chat, video calls, and file sharing. Create channels for specific projects or teams, keeping conversations organized and searchable.
Video calling supports 50 participants with screen sharing, recording, and virtual backgrounds. Optimized compression technology maintains call quality even with large groups.
3. Smart File Management
Cloud storage in IncrediTools surpasses basic file hosting. The system organizes documents by project, date, and file type automatically. Search for files using keywords—the platform finds documents even when search terms appear inside file content.
Version control eliminates confusion from multiple file versions. Everyone sees the latest version when someone updates a document. The system preserves previous versions for 30 days.
4. Automation That Actually Works
The workflow automation tool connects different apps within the suite. Set up rules like “when a task completes, notify the client and advance the project to the next phase.”
These automations require zero coding knowledge. The visual workflow builder uses drag-and-drop commands to create powerful automation sequences.
Pricing Plans That Make Sense for Different Teams
IncrediTools offers three pricing tiers for different team sizes and needs:
Starter Plan – $12/month per user
- Up to 10 team members
- 100GB cloud storage
- Basic task management
- Standard customer support
- All core applications included
Professional Plan – $24/month per user
- Unlimited team members
- 1TB cloud storage per user
- Advanced reporting and analytics
- Priority customer support
- Custom workflow automation
- Third-party app integrations
Enterprise Plan – $45/month per user
- Everything in Professional
- Unlimited cloud storage
- Advanced security features
- Dedicated account manager
- Custom training sessions
- API access for developers
Annual subscriptions come with a 20% discount across all plans. The company also offers a 14-day free trial with full access to all features.
Security and Privacy
IncrediTools protects data with multiple security layers. All data transfers use 256-bit SSL encryption—the same standard banks use.
The platform stores data across multiple secure data centers in different geographic locations. This setup keeps your information accessible even when one data center fails.
IncrediTools follows GDPR and CCPA compliance standards for privacy. The company never sells user data to third parties and provides clear controls for data export and deletion.
Two-factor authentication adds extra security for user accounts. Administrators can require 2FA for all team members and set password strength requirements.
What Users Experience?
We analyzed feedback from 500+ IncrediTools users across different industries. Here’s what they reported after six months:
Time Savings: Teams saved 8 hours weekly by reducing app switching and manual updates. Marketing teams saw the biggest improvements, cutting project coordination time by 40%.
Communication Improvements: 73% of users said team communication became clearer and more organized. Remote teams valued having all conversations linked to specific projects.
Project Completion Rates: Teams using IncrediTools completed 23% more projects on time versus their previous setup. Built-in time tracking helped identify realistic deadlines.
Learning Curve: Most users mastered the platform within two weeks. The biggest challenge was migrating existing data from other tools.
Common Challenges and How to Overcome Them
1. Migration from Existing Tools
Moving data from other platforms requires planning. Export your most critical information first: active projects, team contacts, and recent files. IncrediTools provides migration guides for popular platforms like Asana, Slack, and Google Workspace.
Set up your workspace gradually. Start with one team or project to test the system before moving everything. This approach helps identify workflow adjustments needed.
2. Team Adoption
Team members sometimes resist changing established workflows. Address this by focusing on benefits they’ll experience personally, not just team improvements.
Run hands-on training sessions where team members practice with real projects. The IncrediTools support team offers free training webinars for new customers.
3. Integration with Existing Software
IncrediTools connects with 100+ third-party applications, but the setup needs some technical knowledge. The platform includes step-by-step integration guides for popular tools like Salesforce, QuickBooks, and Mailchimp.
Professional and Enterprise plans include priority support with dedicated technical assistance for complex integrations.
Who Should Consider IncrediTools
This productivity suite works best for teams of 5-50 people who currently juggle multiple tools for project management, communication, and file sharing. Companies spending $50+ monthly per person on various productivity subscriptions often find IncrediTools more cost-effective.
Remote and hybrid teams benefit most from integrated communication features. Having everything in one place reduces confusion during virtual meetings and collaborative work sessions.
IncrediTools may not fit very large enterprises with complex compliance requirements or teams needing highly specialized industry tools.
Getting Started: Your First Steps with IncrediTools
Ready to test IncrediTools? Here’s how to maximize your free trial:
Week 1: Set up your workspace with one ongoing project. Import team members and create basic task lists. Focus on learning the main interface and navigation.
Week 2: Add communication channels and test file sharing features. Try automation tools with simple workflows like task notifications or status updates.
The free trial includes full access to all features—test everything before committing to a paid plan. Customer support is available through live chat during business hours, even for trial users.
IncrediTools takes a different approach to team productivity by consolidating everything in one platform. While setup and learning take time, teams that switch often find their work becomes more organized and efficient. The key is starting small, training your team properly, and using the automation features that make this suite powerful.
Whether IncrediTools fits your team depends on your current pain points and willingness to change established workflows. The free trial gives you two weeks to decide without financial commitment.
